Integration

    Zen Planner and Volty

    Martial arts schools, gyms and kids' programs on Zen Planner answer parents about the right class, open reservations and membership status from the school's own records.

    Talk to VoltyFree trial

    Updated

    Which class after a promotion

    A parent asks where their son trains now. Volty reads his rank and the schedule.

    AW

    Angela Washington

    Messenger · Parent

    Jordan just got his orange belt! Which class does he go to now?
    Checked Zen PlannerJordan Washington · Kids Karate · Kids Intermediate Tue and Thu 5pm
    VoltyCongratulations to Jordan! After his promotion he moves up to Kids Intermediate, on Tuesdays and Thursdays at 5pm with Sensei Kim. His membership already covers it.
    Great, so starting this Tuesday?
    VoltyYes, this Tuesday Nov 3 at 5pm. Sensei Kim will be expecting him.

    Zen Planner member

    Jordan Washington

    Kids Karate
    Program
    Kids Karate
    Membership
    Family monthly
    Next billing
    Nov 15 · $260
    Matched by
    Parent on the family account

    Found through the parent on the Zen Planner family

    What Volty does with Zen Planner

    Zen Planner is the member management and billing software, part of Daxko, that many gyms, martial arts schools and fitness studios run on. Once Daxko grants your school partner API access, the connection is set up with only the people, class and reservation scopes you agree. Parents ask which class their child should attend and Volty answers from the program schedule, and a trial enquiry becomes a prospect for the front desk to follow up.

    • The right class for the program

      Volty reads which program and membership a child is on before it suggests a class.

    • Billing answers

      A member asking about the next charge hears the date and amount.

    • Trial enquiries as prospects

      A new family's details reach Zen Planner for the front desk.

    • Prospects reviewed by the desk

      A new family is added to Zen Planner only after the front desk approves it.

    A mobility class of all ages stretching on mats with resistance bands, the instructor standing by the windows.
    Class times by program read from Zen Planner.

    A trial for two kids

    A new family asks about classes. Volty proposes the prospect for the front desk.

    WV

    Website visitor

    Web chat · Website visitor

    Do you have classes for a 6 and a 9 year old? Both total beginners.
    VoltyWe do. Our Little Dragons class is for ages 5 to 7 and Kids Beginner is for 8 to 12, and both run on Saturday mornings. Can I take a name and number so the front desk can book a free trial?
    Luis Hernandez, 512 555 0148. Saturdays are best.

    Waiting for approval

    New Zen Planner prospect: Luis Hernandez, two kids ages 6 and 9, Saturday trial

    ApproveEditDecline

    As an automation

    Describe it to Volty in a sentence; it drafts the automation and an admin turns it on.

    Trial to member

    1. When

      Two kids, no experience

      A parent writes in on the website

    2. Step 1

      Picks the age group

      Little Dragons or Kids Beginner

    3. Step 2

      Prospect drafted in Zen Planner

      Waits for the desk to approve

    4. Step 3

      Desk books the free trial

      Replying in the parent's thread

    A gray-haired man with a towel over his shoulder checking his phone on a gym bench by the window.
    Members hear their billing date and plan in the chat.

    How Volty connects to Zen Planner

    Zen Planner's API belongs to Daxko and is open to approved partners. Daxko grants access per resource, so the connection carries only the scopes your school agrees, and an admin approves it in Volty before use.

    1. 01

      Request access from Daxko

      Daxko asks businesses to contact their Daxko sales representative to request API access.

    2. 02

      Choose the scopes

      Scopes are granted per resource, such as people, classes, reservations and prospects.

    3. 03

      Approve in Volty

      Our team sets up the custom connection. An admin approves it once.

    4. 04

      Set the switches

      Create prospect and Reserve class start Off. Read tools can be On from day one.

    The tools Volty gets

    Each one is a switch on the Sources page in Volty.

    • Find person and familyReads
    • Read programs and membershipsReads
    • List classes by dayReads
    • Read next billingReads
    • Add a prospectChanges
    • Reserve a classChanges

    Reading tools can be turned on straight away. Anything that changes Zen Planner starts Off, and once on it can be set to check with staff, so each change waits for a colleague.

    Common questions

    How is Zen Planner access arranged?

    Zen Planner's API is run by Daxko as a partner API, and Daxko asks businesses to request access through their Daxko sales representative. Once Daxko grants it, we set up the custom connection with only the scopes agreed, such as people, classes and reservations, and an admin approves it in Volty.

    Can a parent reserve a spot in their child's class?

    Volty reads the class schedule and open spots, then offers a time. Making the reservation is a change, so it starts Off. Many schools set it to Check with staff for the first weeks, so an instructor approves each one before Volty confirms.

    What happens with a new family who has never trained?

    Volty asks for the child's age and experience, suggests the class that fits, and can add the family as a prospect in Zen Planner for the front desk to follow up. Adding a prospect is a change tool with its own switch.

    How much does it cost to connect Zen Planner with Volty?

    Every Volty plan includes seats, active contacts and AI credits and starts with a free 7-day trial, and the plan prices are on voltade.com/pricing. Meta bills message charges separately for WhatsApp, Instagram and Messenger.

    Sign up for our 7-day trial. No credit card needed.

    Not convinced? Hear more from our CEO and Volty

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