Integration

    Planning Center and Volty

    Newcomers ask which small groups meet on a weeknight, and Volty reads Planning Center Groups and People to answer, then passes their interest to the group leader.

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    Updated

    New in town, looking for a group

    Andre and his wife just moved to town and want a group that meets on a weeknight.

    AW

    Andre Wallace

    WhatsApp · Member

    Hey, my wife and I just moved here. Are there any small groups on weeknights on the west side?
    Checked Planning CenterGroups · 3 open on weeknights · West side
    VoltyWelcome, Andre! Two that might fit: Young Couples on Tuesdays at 7pm at the Nguyens' home, and Westside Bible Study on Thursdays at 6:30pm at church. Want me to let a leader know you're interested?
    Tuesday sounds great

    Waiting for approval

    Planning Center group request: Andre Wallace for Young Couples, Tuesdays

    ApproveEditDecline

    Google Sheets

    Planning Center groups · West side

    GroupDayLeaderOpen
    2Young CouplesTue 7pmTim NguyenYes
    3Westside Bible StudyThu 6:30pmCarol HughesYes
    4Men's MorningWed 6amLuis OrtegaYes
    5Moms and TotsFri 10amHannah PriceFull

    Row 2 added by Volty

    What Volty does with Planning Center

    Planning Center is the church management suite that churches run their people, giving, check-ins, services and groups in. One Planning Center API covers People, Groups and Check-Ins, and our team builds Volty's connection on a Personal Access Token from your church's account. A family asks which groups meet on weeknights, and Volty lists the open groups in Planning Center Groups and passes their interest to the leader.

    • Groups by night and area

      Meeting day, location and whether a group is full come from Planning Center Groups.

    • Sunday numbers on request

      Kids ministry leads ask about Check-Ins counts without running a report.

    • One profile, one person

      Volty uses the People profile that matches the phone or email writing in.

    • Prayer requests reach a pastor

      Volty does not counsel. It hands grief, illness and prayer needs to staff.

    A crowded fellowship hall after a church service: an older couple hugging, families with children, and coffee cups and cookie trays on round tables.
    A family new to the west side hears about two weeknight groups.

    Sunday check-ins

    Rachel needs the 9am headcount before the second service starts.

    Kids ministry

    Volty · Team chat

    R

    Rachel

    How many kids checked in to the 9am service today?

    Checked Planning CenterCheck-ins · Sun Nov 1 · 9am · 84 kids · 6 rooms

    VoltyAPP

    84 kids checked in at the 9am service today, across 6 rooms.

    As an automation

    Describe it to Volty in a sentence; it drafts the automation and an admin turns it on.

    First-time guests

    1. When

      Monday morning

      Volty starts after the weekend

    2. Step 1

      Finds Sunday's first-timers

      Check-Ins marked as new

    3. Step 2

      Says thanks for visiting

      A WhatsApp template from the church

    4. Step 3

      Replies to the guest

      Group or pastor, whichever they need

    An older man in glasses and a canvas jacket reading his phone in a church pew, other churchgoers seated around him.
    Luis checked in on Sunday and hears from the church on Monday.

    How Volty connects to Planning Center

    Planning Center's API covers its apps, including People, Groups and Check-Ins, and returns JSON:API data. For one church, it accepts a Personal Access Token over HTTP basic auth, which is how our team builds Volty's connection.

    1. 01

      Create a Personal Access Token

      A Planning Center user with the right permissions creates the token at api.planningcenteronline.com.

    2. 02

      Pick the apps

      Usually People, Groups and Check-Ins. Giving and Services stay out unless you want them.

    3. 03

      Church admin approves

      An admin in your workspace approves the connection once.

    4. 04

      Decide on group requests

      Group requests start Off. Set them to Check with staff so a leader says yes first.

    The tools Volty gets

    Each one is a switch on the Sources page in Volty.

    • Match a People profileReads
    • Search open groupsReads
    • Read Check-Ins countsReads
    • Request to join groupChanges

    Reading tools can be turned on straight away. Anything that changes Planning Center starts Off, and once on it can be set to check with staff, so each change waits for a colleague.

    Common questions

    Which Planning Center apps can Volty read?

    The Planning Center API spans its apps, so the connection can include People, Groups and Check-Ins, and Services or Giving if you choose. Our team builds only the tools you agree to. Most churches start with group search, People profiles and Sunday check-in counts.

    How does our church connect Planning Center to Volty?

    A Planning Center user creates a Personal Access Token at api.planningcenteronline.com, which the API accepts over HTTP basic auth for a single church. Our team builds Volty's connection on it, and an admin in your Volty workspace approves the connection once.

    Can someone join a small group without the leader knowing?

    No. A join request starts Off, and churches usually set it to Check with staff, so the leader or a staff member approves before anything is added in Planning Center Groups. Volty can tell the newcomer when and where the group meets in the meantime.

    How much does it cost to connect Planning Center with Volty?

    Every Volty plan includes seats, active contacts and AI credits and starts with a free 7-day trial, and the plan prices are on voltade.com/pricing. Meta bills message charges separately for WhatsApp, Instagram and Messenger.

    Sign up for our 7-day trial. No credit card needed.

    Not convinced? Hear more from our CEO and Volty

    The Leonard and Volty Show · 8 October 2026

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