Integration

    Airtable and Volty

    Volty answers from the records in your Airtable bases and adds or updates records when clients change their plans.

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    Updated

    A guest count change

    A couple changes their numbers. Volty reads the event record and proposes the update.

    PH

    Priscilla Hayes

    WhatsApp · Client

    Hi! We have 12 more guests confirmed. Can we go from 180 to 192? And what time is the florist setting up?
    Read AirtableHayes & Ortiz wedding · 14 Dec · 180 guests · florist 1pm
    VoltyCongratulations on the extra guests! I've asked the team to update your count to 192, and the florist sets up at 1pm on 14 December.

    Waiting for approval

    Airtable Events: Hayes & Ortiz wedding, guests 180 to 192

    ApproveEditDecline

    Google Sheets

    Events · December

    EventDateVenueGuestsFlorist
    2Lee 50th birthday7 DecSausalito604pm
    3Brennan corporate dinner12 DecSonoma2402pm
    4Hayes & Ortiz wedding14 DecBotanical Garden1921pm

    Row 4 added by Volty

    What Volty does with Airtable

    Airtable is where many agencies and small teams keep their projects, clients and schedules as bases of linked records. Volty connects to Airtable with one sign-in. It reads the records you point it to and answers from them, and when a client changes something it can update the record or add a new one.

    • Answers from the record

      Volty reads the client's event, booking or project before it replies.

    • Changes go back in

      A new guest count or date updates the record, with approval if you like.

    • Enquiries as records

      A qualified enquiry adds a row with what was asked.

    • The team keeps its base

      Nobody moves out of Airtable.

    An event planner leans over a long work table of fabric swatches, color charts and notebooks beside a corkboard wall of photos and sticky notes, colleagues at desks behind him.
    Every event, vendor and timeline in the Airtable base the team already uses.

    A new enquiry becomes a record

    Volty asks what the planner needs, then adds the lead to the base.

    WV

    Website visitor

    Web chat · Website visitor

    Do you plan corporate retreats? Around 40 people in March.
    VoltyWe do. Which dates are you looking at, and do you have a location in mind?
    Mid March, Napa or Lake Tahoe
    Added a record to AirtableLeads · Corporate retreat · 40 guests · Mar · Napa or Lake Tahoe
    VoltyThanks! I've passed this to our planner, who will reply with options this week.

    As an automation

    Describe it to Volty in a sentence; it drafts the automation and an admin turns it on.

    Day-before check-in

    1. When

      Every day at 10am

      A scheduled automation

    2. Step 1

      Reads tomorrow's events

      From the Events table

    3. Step 2

      Messages each client

      An approved template

    4. Step 3

      Handles the replies

      And updates the record

    A woman in a denim jumpsuit and headscarf arranges a centerpiece of white and blush flowers on a long table in a barn, with a flower arch and other helpers behind her.
    Changes from the couple go back into the record.

    How Volty connects to Airtable

    An admin signs in to Airtable from the Sources page and picks the tools Volty may use.

    1. 01

      Sign in to Airtable

      And grant the bases Volty should use.

    2. 02

      Turn on the reads

      Bases, tables and records.

    3. 03

      Allow adding and updating

      Turn them on, with approval if you like.

    The tools Volty gets

    Each one is a switch on the Sources page in Volty.

    • List bases and tablesReads
    • Read recordsReads
    • Search recordsReads
    • Add a recordChanges
    • Update a recordChanges

    Reading tools can be turned on straight away. Anything that changes Airtable starts Off, and once on it can be set to check with staff, so each change waits for a colleague.

    Common questions

    Can Volty change records in Airtable?

    Only when an admin allows it. Every tool has its own switch: tools that only read can be turned on, and tools that change a record start Off. A tool that is on can be set to check with staff, so each change waits for a colleague to approve it.

    How much does it cost to connect Airtable with Volty?

    Every Volty plan includes seats, active contacts and AI credits and starts with a free 7-day trial, and the plan prices are on voltade.com/pricing. Meta bills message charges separately for WhatsApp, Instagram and Messenger.

    Sign up for our 7-day trial. No credit card needed.

    Not convinced? Hear more from our CEO and Volty

    The Leonard and Volty Show · 8 October 2026

    Meta now charges for WhatsApp replies

    Meta now charges for WhatsApp replies. Here's what it means for your business, 8 October 2026