Cross-industry / Procurement
Find the cheaper supplier before the PO clerk types the order.
An agent that OCRs every supplier invoice, normalises the line items across vendors, surfaces the price drift on the items moving your cost, and drafts the cheaper-supplier PO inside your trust rules. Stop reconciling spreadsheets, start negotiating.
The loop
Four states, running across every supplier invoice that lands.
Most procurement tools stop at "extract the line items." A real agent keeps going. It reads the invoice, decides where the cheaper supplier is, drafts the PO, and remembers what every vendor has done.
Read
Pulls supplier invoices and quotations from email, WhatsApp, PDF uploads, and supplier portals. OCRs scanned invoices the way a procurement clerk does. Extracts SKU, description, unit, quantity, price, and delivery terms.
Decide
Clusters equivalent items across vendors using your part master. Surfaces price drift over time, the cheaper alternative for the same spec, and the supplier whose lead time fits your need.
Act
Drafts the PO with the recommended supplier, attaches your standard payment terms, and queues for one-click approval. For repeat items inside agreed price bands, the PO ships without manual handling.
Remember
Holds every supplier's price history, every on-time delivery score, and every quality issue logged. Quarterly supplier reviews start with curated data.
Capabilities
Six clusters. Pick the ones leaking margin every quarter.
Each cluster turns on independently. Most teams start with invoice OCR and item clustering, see the price drift surface, then layer in the rest.
Invoice OCR and Line-Item Extraction
Stop typing supplier invoices into the system.
A supplier sends a 14-page DO with 96 line items. The agent OCRs the lot, extracts SKU + description + quantity + unit price, reconciles against the PO, and surfaces three short-supplied items before goods receipt.
Multi-Vendor Item Clustering
Recognise the same item across different vendor SKUs.
Three suppliers quote stainless 316 sheet with different SKUs, sizing notations, grade descriptions, and surface finish tags. The agent clusters them as equivalent under your part master so price comparison is apples-to-apples.
Price Drift Surfacing
Spot the supplier creep before it hits your P&L.
Your usual supplier's price moved 9% in three weeks on a high-volume item. The agent flags the drift, surfaces two alternative suppliers in your panel quoting the same spec at last month's price, and prepares the comparison sheet for your QS to approve.
Lead-Time-Aware PO Drafting
Don't order from the cheapest if they can't deliver in time.
Your operation needs an item by Tuesday next week. The cheapest supplier quotes 8-day lead time, the second-cheapest 4-day. The agent recommends the second-cheapest, prices the difference, and surfaces the rationale.
Compliance and Cert Tracking
Catch the spec mismatch before audit does.
A supplier ships material without the cert pack attached. The agent flags the gap, holds the goods receipt, and emails the supplier for the cert.
Repeat-Order Auto-Run
Stop re-quoting the same standing orders.
Your standing weekly orders for high-volume consumables go from PO clerk to supplier without manual handling. The agent matches the standing order against the latest price list, places the PO inside the agreed band, and only escalates if a supplier price moves out of band.
Autonomy
Order if you want. Or hold for the QS.
Every capability has four levels. Run invoice OCR and clustering on full auto from day one while keeping PO send at draft-and-wait. You decide where the QS stays in the loop.
Surface only
OCRs invoices, clusters items, surfaces the cheaper supplier. Procurement decides.
Draft + wait
Drafts the PO. QS reviews and sends.
One-click approve
Drafts and queues. QS approves with one tap.
Full auto
For repeat materials and standing orders inside pre-agreed bands, the PO ships without a checkpoint. Audit log on every order.
Singapore playbook
Six procurement decisions Singapore SMEs handle every week.
Scenarios we've built the agent to handle, grounded in how SG procurement teams actually buy. Your version is configured to your part master, supplier panel, trust rules, and accounting policy.
Cross-causeway sourcing
A Johor supplier quotes a key item at a meaningful discount to your local panel. The agent flags the saving, surfaces the cross-border lead time and import implications, and prepares the comparison sheet for procurement to approve.
Halal-supply chain audit prep
A MUIS audit window opens. The agent compiles every halal-cert from your supplier panel that's expiring inside the audit window, drafts the chaser comms to those suppliers, and prepares the compliance pack.
Multi-currency invoice reconciliation
A supplier invoices in USD with delivery to Singapore in SGD-quoted terms. The agent reconciles the FX, applies the contracted rate or the spot rate per your accounting policy, and posts the right SGD value to your accounting system.
Quarter-end supplier review
Quarterly review of supplier performance. The agent compiles the on-time delivery rate, quality issue count, and price movement per supplier across the quarter, ready for the QS to drop low-performers.
SOR (Schedule of Rates) contract reconciliation
A supplier on a SOR contract over-invoices on a line item. The agent flags the deviation against the contracted rate, drafts the dispute reply, and queues for QS approval.
Vendor consolidation opportunity
The agent surfaces a long-tail of small vendors quoting the same item family. Recommends consolidation to the top-3 by score, with the negotiation pack ready for procurement to take into the call.
Plugs into your stack
Reads the invoices where they land. Posts the PO where the team works.
Outlook
Gmail
WhatsApp Business
Xero
Quickbooks
MYOB
EzyProcure
Microsoft 365Plus your accounting system, ERP, supplier portals, and procurement workflow tools. File formats: PDF (native and scanned), Excel BOM, photographed delivery orders.
Common questions.
How does it know our part master and item equivalence?
We map your part master, supplier SKUs, and equivalence rules during scoping. Updates flow through whatever your team already updates.
What about non-English supplier invoices?
Mandarin, Bahasa Melayu, Bahasa Indonesia, Tamil, and English are all handled. Cross-border invoices from Johor and Batam are common in SG supply chains.
What if it recommends a supplier we don't trust?
Supplier panel and trust rules are configured during scoping. Suppliers can be tagged "preferred", "approved", "approved with conditions", or "blacklisted". The agent only recommends inside your trust rules.
Does it integrate with our accounting and ERP?
Xero, Quickbooks, MYOB, Odoo, Globe3, YonYou, and most accounting and ERP systems used by SG SMEs are supported. For systems without an API, we work directly with your team during scoping.
Where is our procurement data stored?
In Singapore (AWS ap-southeast-1), PDPA-aligned, with audit logs and role-based access. We sign NDAs with suppliers on request.
Can it handle multi-currency suppliers?
Yes. FX reconciliation is mapped during scoping per your accounting policy (contracted rate, spot rate, hedged rate).
How is it priced?
Scoped after a free scoping session. PSG and AIxDL grants are available for eligible SMEs. We handle the AIxDL application end-to-end. For PSG, we guide you through the application — your company files it directly through the Business Grants Portal. Full tiers and grant details on our pricing page.
Stop overpaying on items you've ordered before.
Free scoping session. Send us one month of supplier invoices and we'll show you the price drift you're already paying for.
Free scoping. No commitment.