Schools
Run the admin so reception runs the school.
An agent that ships invoices on time, tracks attendance accurately, reconciles payments to your accounting system, and keeps the lesson resources organised. Without the spreadsheet relay.
The loop
Four states, running across every term, every class, every student.
Read
Pulls enrolment data, attendance records, fee structures, payment events, and lesson resource access logs from your school management system.
Decide
Calculates invoices against your fee structure (term fees, sibling discounts, sliding scale, scholarship), reconciles attendance against scheduled classes, and matches payments to invoices.
Act
Drafts invoices, ships them on the term schedule, posts payments to your accounting system, drafts attendance reports for parents, and updates the lesson resource library.
Remember
Holds every student's enrolment history, every payment, every attendance record. Term-end reviews and audits start with curated data.
Capabilities
Six clusters. Pick the ones reception loses days to.
Smart Invoicing
Generate the right invoice for the right family without manual calculation.
A family enrolled in 3 courses across 2 children with a sibling discount and a scholarship rate on one child. The agent calculates the term invoice correctly, applies all deductions, and ships on the term schedule.
Attendance Tracking
Track attendance accurately, flag patterns early.
A student misses 4 of 8 classes in a term. The agent surfaces the absence pattern, drafts the parent comms about make-up classes, and updates the academic team for follow-up.
Payment Reconciliation
Match payments to invoices the day the bank statement lands.
A daily bank statement upload. The agent matches every payment to an open invoice, surfaces unmatched items for finance investigation, and posts the reconciliation to Xero.
Lesson Resource Management
Get teachers the right materials without the admin chase.
A new term starts. The agent ensures every teacher has the correct lesson plan version, worksheets, answer keys, and any homework templates, with updates rippling through under version control.
Make-Up Class Coordination
Schedule make-ups without losing track.
Three students missed last week's class for different reasons. The agent surfaces the make-up needs, suggests slots in upcoming classes that fit, and confirms with parents.
Parent Comms Routing
Route operational vs sales enquiries to the right person.
A parent messages about an attendance question. The agent recognises operational, routes to the right academic team member, and only escalates if the parent has a follow-up the agent can't resolve.
Autonomy
Send if you want. Or hold for reception.
Surface only
Calculates invoices, drafts attendance reports, flags exceptions. Reception sends manually.
Draft + wait
Drafts the invoice or report. Reception reviews.
One-click approve
Drafts and queues. Reception approves.
Full auto
For routine invoicing and attendance reports, the document files itself with audit log.
Singapore playbook
Six admin moments Singapore schools handle every week.
Term-end invoicing day
End of the term. The agent generates invoices for every enrolled family, applies sibling discounts and scholarship deductions, and ships on the configured date.
MOE syllabus update propagation
MOE updates a syllabus mid-year (e.g., Math syllabus revision). The agent surfaces affected lesson resources, drafts the academic team review, and updates parent comms about the change.
Mid-term enrolment for new joiner
A new family enrols mid-term. The agent prorates the term fee, generates the partial invoice, sends the welcome pack with class schedule and teacher introductions, and posts the lead source to the CRM for term-end attribution.
Make-up class for haze closure
A haze advisory closes the centre for a day. The agent surfaces the affected classes, suggests make-up slots across the next two weeks, and confirms with parents.
Cross-branch transfer fee adjustment
A family moves branches mid-term. The agent prorates the fees, applies any credit, ships the adjusted invoice, and updates enrolment without a refund-then-re-register loop.
Term-start enrolment surge
Term registration window opens. The agent processes new enrolments, generates invoices, sends payment links, and confirms class assignments. Reception runs the desk while the inbox runs itself.
Plugs into your stack
Reads enrolment. Posts the invoice and the report.
WhatsApp
Xero
Quickbooks
MYOB
Stripe
Microsoft 365
Google WorkspacePlus your custom school management system, parent portal, and class roster. For systems without an API, we work directly with your team during scoping.
Common questions.
How does it know our fee structure?
Fee structures, term schedules, sibling discounts, scholarship rules, and any sliding scale logic are mapped during scoping. Updates flow through whatever your team already updates.
Will it work with our school management system?
Most SG school and tuition centre management systems are supported. For custom systems without an API, we work directly with your team during scoping.
What about parent comms?
The agent handles routine operational enquiries (attendance, schedule, fees) and routes sales / academic questions to the right team. Tone and template configurable per centre.
Can it handle scholarship rates and sliding-scale fees?
Yes. Scholarship rules, sliding-scale fee structures, sibling discounts, and any centre-specific subsidy logic are mapped during scoping. The agent applies them per family, per child, per term consistently.
Where is student and parent data stored?
In Singapore (AWS ap-southeast-1), PDPA-aligned, with audit logs and role-based access. Particularly important for student data, we walk you through the architecture in scoping and sign DPAs.
Will it accidentally send the wrong invoice?
Multiple safeguards prevent wrong-family invoicing. The agent verifies family-student linkage before any invoice goes out.
How is it priced?
Scoped after a free scoping session. PSG and AIxDL grants are available for eligible SMEs. We handle the AIxDL application end-to-end. For PSG, we guide you through the application — your company files it directly through the Business Grants Portal. Full tiers and grant details on our pricing page.
Stop running invoicing on Sunday night.
Free scoping session. Show us a term's enrolment and we'll show you what the agent does with it.
Free scoping. No commitment.