# Invoicing that handles itself.

> AI agents that automate invoicing with complex fee structures. No more manual calculations. Built in weeks, not months. PSG grant eligible.

Complex fee structures, sibling discounts, package pricing, late payments: invoicing that should be automated but never is. We build AI agents that handle the numbers so your admin handles exceptions.

Built in weeks, not months · PSG grant eligible

Updated 3 Sep 2026

## Before and after.

Without AI

- Hours spent on monthly invoicing with complex fee structures
- Errors from manual calculation of discounts and packages
- Payment follow-ups done manually, or not at all
- Reconciliation across payment methods is a spreadsheet nightmare

With AI agent

- Invoices generated automatically based on attendance and enrolment
- Complex fee structures calculated correctly every time
- Automated payment reminders and follow-ups
- Real-time reconciliation across all payment methods

## How the agent works.

1

### Map your fee structure

We configure every fee rule: base rates, sibling discounts, package pricing, GST, proration.

2

### Connect data sources

Attendance, enrolment changes, and payment data flow into the invoicing agent automatically.

3

### Generate and send

Invoices generated on your schedule, in your format, sent via email or WhatsApp.

4

### Track and follow up

Overdue payments flagged. Reminders sent automatically. Reconciliation happens in real-time.

## Expected results.

Manual entry errors

90% fewer errors

Invoice processing time

70% faster

AP cost reduction

50% lower cost

| Metric | Result |
| --- | --- |
| Manual entry errors | 90% fewer errors |
| Invoice processing time | 70% faster |
| AP cost reduction | 50% lower cost |

Works with your tools

WhatsApp · Google Sheets

Most common in

Education · Manufacturing · Retail · Childcare

From our glossary

OCR (Optical Character Recognition) · Intelligent Document Processing · AI Workflow Automation

## This is what we do. Let's build yours.

Talk to Volty

Free scoping session. We'll tell you what's possible, what it costs, and whether a PSG or IMDA grant covers it.

SMEs are eligible for up to 50% Productivity Solutions Grant (PSG) support for the adoption of Voltade AI solutions, a Pre-Approved Solution under the IMDA SMEs Go Digital programme.

## Links

- [WhatsApp](https://voltade.com/sg/integrations/whatsapp)
- [Google Sheets](https://voltade.com/sg/integrations/google-sheets)
- [Education](https://voltade.com/sg/whatsapp-automation)
- [OCR (Optical Character Recognition)](https://voltade.com/sg/resources/glossary/what-is-ocr)
- [Intelligent Document Processing](https://voltade.com/sg/resources/glossary/what-is-idp)
- [AI Workflow Automation](https://voltade.com/sg/resources/glossary/what-is-ai-workflow-automation)