# Train staff from the files you already have > Put your handbooks, slides and spreadsheets in Volty. Staff ask questions in the app or on WhatsApp, and Volty briefs and reminds them on the schedule you set. Volty answers staff questions from your handbook and price list, and briefs the team every week. Talk to Volty · Free trial Updated 2 Nov 2026 Serving customers globally across 10+ markets ## What it does ### Put in the files you already have Upload the Word documents, PowerPoint slides, Excel and CSV spreadsheets, PDFs and photos your team already uses, and sort them into folders such as Onboarding and SOPs. Volty reads every one, scanned pages included, and describes what is in a photo. A new hire's pack is one folder. - Word, PowerPoint, Excel, CSV, PDF and images - Scanned pages read, photos described - Or sync a Google Drive folder ### Spreadsheets become tables by asking Send Volty your price list or staff roster in the chat and say load this into a table. Volty turns it into a table your staff can ask about, and your automations and mini apps can use. - Ask in the Volty chat - Price lists, rosters, stock lists - Used by your automations and mini apps too ### Staff ask, Volty answers from your files A tutor between classes wants to know the makeup class policy. They ask Volty on WhatsApp or in the Volty app, and Volty answers from the handbook and names the file it used, so nobody has to dig through a shared folder. - In the Volty app, or on WhatsApp once their phone is verified - Answers from your Drive and Tables - Every answer names the file it came from ### A briefing every Monday, from this week's slides Ask Volty to brief the floor team on this week's promotions every Monday at 9am, or to take a new hire through the onboarding pack one part a day. Volty reads the files and sends each named person a short briefing. - Set up by asking Volty - Sent to the staff you name, on your schedule - In Volty notifications, Volty chat and WhatsApp ### Reminders before something is due The monthly sterilisation log, the stock count, the fire drill. Volty reminds the right person ahead of time and points them to the form in Drive. Reminders wait out each person's quiet hours, and an email digest can go out too once an admin approves it. - Reminders on any schedule you set - Quiet hours respected - Email digests with an admin's approval ## How it works - 01 · Put your files in Drive · Upload handbooks, slides and spreadsheets, or sync a Google Drive folder. Ask Volty to turn the spreadsheets you need into tables. - 02 · Ask Volty to brief and remind · Say who should hear what and when, such as every Monday at 9am, brief the floor team on this week's promotions. - 03 · Staff ask when they need to · Your team asks Volty in the app or on WhatsApp, and gets the answer from your own files. ## By industry - Education Tutors check class policies on WhatsApp between lessons - Clinics & Spas A reminder before the monthly sterilisation log is due - B2B New sales staff briefed from your product slides - Ecommerce & Retail A Monday briefing on the week's promotions ## Frequently asked questions Word documents, PowerPoint slides, Excel and CSV spreadsheets, OpenDocument files, PDFs and images. Volty reads the text in scanned PDFs too, and describes what is in a photo. Yes. Drive has folders, such as Onboarding, Promotions and SOPs, and you can also sync in files from the online drive and spreadsheets your team already uses. Ask Volty in the chat, for example load this price list into a table. Volty builds the table from the spreadsheet, and your staff can ask about it from then on. In the Volty app, or on WhatsApp once they have verified their phone number. Volty answers from your Drive and Tables and names the file the answer came from. Ask Volty, for example every Monday at 9am, brief the floor team on this week's promotions. Volty sets it up as an automation that briefs or reminds the staff you name on that schedule. In each person's Volty notifications and their Volty chat, and on WhatsApp if they have linked it. They wait out each person's quiet hours. Email digests work too, once an admin approves them. Any system with an API or an MCP server. Volty can take any action that system allows, and your staff decide which actions happen on their own and which come to them for approval first. ## Start your free trial Talk to Volty · Start your free trial Sign up for our 7-day trial. No credit card needed. ## Not convinced? Hear more from our CEO and Volty The Leonard and Volty Show · 8 October 2026 ### Meta now charges for WhatsApp replies The Leonard and Volty Show · 1 October 2026 ### Too busy to hire? The Leonard and Volty Show · 21 September 2026 ### From $500 chatbot jobs to agentic AI The Leonard and Volty Show · 10 September 2026 ### Your AI is a new employee The Leonard and Volty Show · 4 September 2026 ### Trust in the AI world The Leonard and Volty Show · 29 August 2026 ### Does the AI model matter? The Leonard and Volty Show · 19 August 2026 ### What are AI agents? Meta now charges for WhatsApp replies. Here's what it means for your business, 8 October 2026 ## Links - [EducationTutors check class policies on WhatsApp between lessons](https://voltade.com/industries/education) - [Clinics & SpasA reminder before the monthly sterilisation log is due](https://voltade.com/industries/clinics-and-spas) - [B2BNew sales staff briefed from your product slides](https://voltade.com/industries/b2b) - [Ecommerce & RetailA Monday briefing on the week's promotions](https://voltade.com/industries/ecommerce)